For physical events only

The University of Glasgow reserves the right to impose conditions of entry into its events as it, in its absolute discretion, considers necessary to comply with Legal Requirements and Public Health Guidance surrounding COVID-19. The University of Glasgow shall use all reasonable endeavours to inform you of these conditions in advance of the event and reserves the right, without penalty or liability, to refuse entry to or to ask you to leave any event if these conditions are not complied with e.g. Social Distancing, Public Health Guidance and other Legal Requirements.

It is your responsibility to act in accordance with any Legal Requirements and Public Health Guidance.

The University of Glasgow shall not be liable in any way for any illness or loss whatsoever arising from your failure to comply with this obligation.

To facilitate your attendance at an event, we will require you to complete a COVID-19 status form prior to arrival at the venue. Depending on your responses to these questions your registration for the event may be cancelled. This measure has been put in place to ensure the safety of our staff and guests attending an event run by the University of Glasgow.

COVID-19 status form for Physical Events

This data will be held securely for up to one month following the physical event and then securely destroyed.

For online events only

You will receive a link to the event at least 24 hours in advance of the start time.

General Terms & Conditions of booking

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to your registration.

This privacy notice explains how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your name and email address in order to contact you, if required, regarding your registration.

How long do we keep it for

Your data will be retained by the University until the event or event series has concluded and then securely deleted. For physical events data will be held securely for up to one month following the physical event, and then securely destroyed.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please contact

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.


If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

Our Data Protection Officer can be contacted at

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)

Event programme

Please note that event programmes are subject to change should this be necessary.

Third party registration services

The University of Glasgow will not pass your personal information on to any third party outwith the University however we may use the booking website Eventbrite ( which is a third party; see its privacy statement on the Eventbrite website.