Your personal data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to the activities of Policy Scotland. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it and the legal basis for processing your data

To send you information, to enable you to attend our events, and/or participate in the networks we support, we collect your basic personal data such as name, email address, (sometimes a phone number). We may also store information about your professional interests including the organisation(s) for which you work. We may request sensitive personal information to ensure we can make our services as accessible as possible.

We will only collect the data we need in order to provide and oversee this services to you.

When we collect this data we shall ask for your consent for Policy Scotland to use it for the purpose indicated.

What we do with your data

The data we collect will be processed by staff at the University of Glasgow.

Your data will be retained by Policy Scotland only until the event or activity in which you participated has concluded and will then be deleted securely, except data related to attendance at physical events which shall be retained for up to one month, then destroyed securely.

  • We have engaged the services of SiteGround Hosting Limited (“SiteGround”) to host the website. We have entered into a data processing agreement with SiteGround, which can be viewed at which describes how SiteGround processes your data in order to provide the hosting service for the website, including how SiteGround processes your data outside of the UK.
  • Any personal information you share publicly on the website should be regarded as being shared publicly worldwide.

What are your rights?

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please contact


If you wish to raise a complaint on how we have handled your personal data, you can contact the University  of Glasgow Data Protection Officer who will investigate the matter. The Data Protection Officer can be contacted at

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office.


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